Need something that isn’t in a catalog?
Send us the manufacturer, part number, drawing, photo, specification or a description. ACOVARI investigates sourcing options and prepares a quote — for routine MRO items and for the requests other suppliers pass on.
Any of these is enough to start a search.
More information usually means a faster, more accurate quote — but you don’t need all of it. A clear photo of a nameplate often beats a paragraph of description.
-
Manufacturer
The brand or maker shown on the part, label or packaging.
-
Part number
Current, superseded or discontinued part numbers.
-
Description
Size, material, rating and application, in plain words.
-
Photo
The part, its nameplate or its markings.
-
Drawing
A print or sketch with dimensions, as a PDF or image.
-
Existing quote
A previous quote or invoice line for the same item.
-
Datasheet
A spec sheet or catalog page.
-
Spreadsheet or BOM
A line list in Excel or CSV, any column layout.
The situations we’re set up for.
-
Discontinued or superseded part numbers
We look for remaining stock, the manufacturer’s replacement part number, or a functional equivalent — and tell you which is which.
-
Parts identified only by a photo or nameplate
Markings, dimensions and application details are used to identify the item before it is quoted. If we need more information, we ask.
-
Components for older equipment
Replacement parts for machines and systems that are no longer supported through their original channels.
-
Items your usual supplier doesn’t carry
Outside their line card, below their minimums or simply returned with “no quote.”
-
Brand- or spec-specific requirements
When only one manufacturer, specification or origin is acceptable, say so on the RFQ and it becomes a requirement of the quote.
-
Mixed line lists and BOMs
Many items across unrelated categories on a single request, quoted line by line.
- 01
Review
Your RFQ is read by a person. If a line is ambiguous — a missing unit, an incomplete part number — we follow up before quoting it.
- 02
Identify
We confirm the exact item: manufacturer, part number, specification or a proposed match from photos and dimensions.
- 03
Source
We check manufacturer, distributor and other supply channels, domestic and international, for the item and for acceptable alternates.
- 04
Quote
You receive pricing, availability and lead time line by line, as confirmed by the source. Alternates are labeled. Lines we could not source are marked, with the reason when we have it.
- 05
Order & fulfillment
When you issue a PO, we place and coordinate the order and ship to the address you specify.
What we’ll be upfront about.
Not every item can be found. Some parts are truly obsolete, some are restricted, and some are only sold through specific channels. When that’s the case, we tell you — and suggest options where they exist.
Availability and lead times on a quote come from the supply source at the time of quoting and are confirmed when the order is placed.
Alternates are listed as alternates, with their manufacturer and part number, so you or your engineering team can approve them. Nothing is substituted silently.
What speeds up a quote.
- Manufacturer and exact part number, if you have them
- Quantity and unit of measure (each, box, case, feet…)
- Need-by date and ship-to ZIP code
- Whether an equivalent or alternate is acceptable
- Documentation requirements — certificates of conformance, country of origin, test reports
- Photos of the nameplate and the installed part, for unknown or unmarked items
Have an RFQ ready?
Upload it as-is — PDF, Excel, Word or a photo. Add your contact details and we’ll take it from there.